Enabling an FCA regulated loan management company to meet it’s PCI-DSS compliance obligations

Paytia Secure Virtual Terminal Case Study

The Objectives

Payia delivered an enhanced secure virtual desktop web application with the ability to settle payments into 5 separate bank accounts. Providing the service to run independently to current loan management database system and onsite telephony.

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Remove the need for staff to ask customers to read out their payment card data over the telephone

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Allow staff to use a secure Virtual Terminal so multiple data fields could be entered

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Allow partial account number and reference number fields to be captured with the transaction

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Use multiple merchant MID account numbers so payments could be taken across 5 different bank accounts

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Avoid non-compliance fees for being unable to prove telephone payments had been secured

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Have a service that allowed payment on every payment call they made or received

The Solution

There was a requirement to allow staff to vary data fields with each transaction. It was decided that a custom virtual terminal application from Paytia would be used.

The Virtual Terminal allowed each agent to enter names, addresses, reference and account numbers plus the transaction amount. As agents could be processing a transaction against multiple loan book accounts a simple dropdown was added that allowed the agent to choose the bank account money would be placed in. Choosing the bank account automatically pre-populated the account number fields on the form making data entry quicker and removing the risk of manual typing mistakes. SagePay was chosen as the payment processing gateway so each loan account could have submission reports automatically downloaded into the Sage Accounting systems.

Payment Identification and Reporting

Department and agent ID were used in the Paytia platform so that a receipt for payment could be immediately received to the agent and accounts departments email addresses when any of the agents took a payment.

This was further enhanced to provide an end of day reconciliation report per department which was sent to accounts.

References available on request

Paytia have allowed us to remove the risk to agents handling payment card data and made it simpler to evidence the process for our FCA and GDPR reporting where payments are concerned. The Virtual Terminal application has simplified the process of collecting payments without the need for us to change our systems or telephone service.

An FCA Regulated Load Management Company

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